Six Reasons to Convert Documents to PDFs

Converting documents to PDFs can do wonders for the information security of your documents. By encrypting documents, you can lock your information up in a hard-to-decrypt PDF file, preventing a bad guy from accidentally or intentionally viewing your personal information. If your company has sensitive data on-file, a PDF asset of that data can easily be sent over email or shared over the internet with minimal risk of a hacker stealing your information.

By using coolutils.com to convert documents to PDF, you can also ensure that important documents won’t be accidentally deleted or overwritten. However, this is far from the only benefit that you get. This article will explain why converting documents to PDFs is a good thing.

1. Protect Your Format

When it comes to technical documents, you can lose them forever. However, it is not a problem with PDF, which is a format designed to be resistant to human and software failure. The PDF format is secure by design as outlined in ISO standard 13606.

By default, the PDF format will maintain the data structure of a document, including images, text, formatting, and hyperlinks. The information isn’t encrypted, but it’s very difficult to modify a PDF by hand. As a result, the PDF format is one of the best choices for technical information that is designed to be passed around and shared.

For non-technical people, the PDF format is also safe. If someone takes the information from a PDF, it’s not easy to alter the data and make it look like something else. This is why the PDF format has been the de facto format for technical documentation, such as books, whitepapers, and presentations. It provides a reliable version of information when you give it to people to read.

2. Lock Documents With Password Protection

Businesses in the USA and Europe face an average of 66 cyber attacks per week that disrupt businesses. But with the PDF format files, you can get this problem solved since you can lock documents with password protection. The password protection option allows both recipients and those receiving the file to know that their information is secure.

Many legal and business professionals rely on PDFs to preserve their documents without having to worry about cyber security. You may safeguard your papers with the PDF format so that no one can modify the information without your permission. According to Legalscans.com, in order for an electronic document to be admissible in court, it must be generated in a file type that does not leave any electronic traces. The PDF format meets the requirement.


3. Share the Document With Everyone

Editing documents in Word can be easy and fast, but if you save a Word document on Mac, it may not transfer properly to a PC, whereas PDFs are viewable on any device. No matter what device or operating system the readers use, the PDF file will always look exactly the same, allowing the look and feel of the asset to be preserved just the way the author intended.

4. Decrease File Size

Professionals can convert any file into a PDF without sacrificing quality. You can even merge multiple documents, such as spreadsheets, photos, and presentations, into a single PDF file.

5. Make Document Content Completely Searchable

With a PDF format, users can easily find what they are looking for through a quick search. PDF documents can even be organized with a table of contents that links all sections to the appropriate pages in the file.

PDF may interact like a web page, with bookmarks, intra-document hyperlinks, and quick web access. It may also be accessed online without the need for a download. When delivering official documents such as E-books, invoices, legal documents, notes, and so on, PDF is clearly the best option.

6. Standardize Your Documents

The most widely used business file type is PDF. It is used in almost every institution – from doctor’s offices and small enterprises to schools and major organizations. Thus, you may ensure that everyone who you deal with or work with can access your files by converting them to PDFs.

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